Schengen Visa form: how to fill in an application ?

Everyone looking to obtain a Schengen Visa to travel to Europe is required to fill in and sign the official application form. Here’s a step by step guide on how to do so.

First of all, one needs to glue a photo taken according to the visa photograph specifications and requirements - these should be the same as passport photo requirements.

Filling the Schengen Visa application form is one of the most important parts of the application process. It includes 37 questions, which we will go through in sections, here. Any false statements will result in your visa being refused.


A step-by-step guide to filling in your Schengen Visa form

  • 1.,2., and 3. You will need to give your first name, surname, as well as your surname at birth.
  • 4.,5., 6., and 7. You will need to give your date, place, and country of birth, as well as your nationality at birth.
  • 8. and 9. You will also need to submit your gender and legal marital status.
  • 10. Minors: Please write the full name, address, and nationality of the person holding parental authority or legal guardianship.
  • 11. If you have a National Identity Number, this will need to be submitted.
  • 12. and 13. You will need to specify your travel document type and number.
  • 14., 15., and 16. You will need to inform the relevant authorities of your passport’s issue date, expiration date, and the authority it was issued by.
  • 17. Your home address, email address, and telephone number.
  • 18. If you are a resident of another country other than the one you are a national of, you will need to state this, as well as details, such as a residency number, proving this.
  • 19. and 20. Your current employer and occupation.
  • 21., 22., and 23. The purpose of your trip, destination, and the first Schengen Area state you will enter on your trip.
  • 24., 25., and 26. The number of times you plan to enter the Schengen Area during your trip, the length of stay, and the number of Schengen Visas you have been issued over the last three years.
  • 27. Your fingerprints. If they have already been taken for a previous application, please indicate.
  • 28. An entry permit for your final destination country, if applicable.
  • 29. and 30. Arrival and departure date.
  • 31. Inviting Person’s Name. Write the name of the person who invited you, or the contact information for a hotel, specifying all the details (telephone and fax).
  • 32.and 33. If a firm or organization has invited you, please list their contact information. Also, state who will be covering your travel and living expenses.
  • 34. and 35. If you have been invited by a family member, please check the appropriate box and list their full name, date of birth, nationality, passport number, and relationship only if you are the dependent spouse, child, father, or mother of a person who is a citizen of another State of the European Union.
  • 36. and 37. You will need to indicate the date and location where you have completed your application and sign your document.


Congratulations! You’re all done. You will also need other documents, including a travel and medical insurance certificate, to ensure your application is approved.


Additional tips to help with your Schengen Visa

Double-check all information is correct

If you are unsure about any information that you need to put on your Schengen Visa form, you need to double-check it - as any errors could jeopardize or slow down your application, even if made inadvertently.


Get as much in order before making your application

Even though you can only apply for a Schengen Visa from 6 months before your departure date, if you know your travel plans earlier - or are thinking of making a trip but are yet to decide - there’s nothing to stop you using a spare moment to make sure the information or documents you need are easily to hand, such as identity numbers or passports. It’s a good idea to have your employment details up to date and known to you as well.


Contact those inviting you ahead of making your visa application

If you are visiting friends or family, or making a trip for reasons of business or study, you will need documents like an invitation or a no objection letter from either those you plan to visit or your current employer. To avoid stress when making your application, it is worth speaking to them to ensure the documents are easily available and can be sent over to include with your application.


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Frequently asked questions about applying for a Schengen Visa

Is the €80 application fee refundable if I am refused a Schengen Visa?

No. It is not. This fee covers the cost of processing your application.

What if I make a mistake on my Schengen Visa form - can I correct it?

If you made a mistake on your visa application form - you will need to fill out a new one before your appointment at the consulate or visa application center.

Do I have to fill out my Schengen Visa form online?

No. Although many countries allow you to fill in an online form - you can also print one out and complete it by hand.